- Creating Groups
- Adding Contacts to a Group
- Managing Groups
- Addressing Messages to a Group
- More Tips for Working with Gmail Groups
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More Tips for Working with Gmail Groups
The previous sections explained the mechanics of creating, using, and managing groups. Here are some thoughts on the philosophy of working with groups.
A group doesn't need to be massive to be useful. Most groups that I create have only a handful of members. For example, when working on a book, all of my chapter submissions and related email messages must be sent to a small group of editors and production staff. Even with a group as small as two people, it's faster to send to a group than to select two email addresses.
When your username or email provider changes, it's customary to notify your contacts of your new email address. You don't need to create a group to accomplish this—especially since you probably won't use the group again. Instead, try this:
- Click Compose Mail and write your message.
- Click Contacts to display the Contact Manager.
- Click My Contacts or All Contacts, and then click All (above the contacts list).
- Click the Email link (to the right of the contact list).
- Add a Bcc section to the message header by clicking Add Bcc.
- Select all the addresses by clicking in the To section and pressing Ctrl-A (Mac: Command-A). Press Ctrl-X (Mac: Command-X) to cut the addresses, removing them from the section. Click in the Bcc section and press Ctrl-V (Mac: Command-V) to paste the addresses.
Your entire contact list is added to the To section of the message.
Steve Schwartz has a Ph.D. in psychology and lives in the fictional town of Lizard Spit, AZ, where he's attended by Spooky (his faithful dog), Sydney (his African Gray attack parrot), and the irradiating glow of a roomful of computers. To learn more about Steve and his many Peachpit Press books, visit his website, Silicon Wasteland.