This chapter is from the book
This chapter is from the book
This chapter is from the book
Tracking Changes
On certain Word documents, you may collaborate with others. For instance, you could create a group report for school, work on a departmental budget with members of your staff, or write a magazine or article that needs to incorporate an editorβs comments. As the author, you can review the comments and changes of others, as well as accept or reject each one. All tracking commands can be found on the Review tab.
To track changes to a document:
- Click the Review : Tracking : Track Changes icon
.
When Track Changes is enabled, the icon reads ON; changes you make are recorded.
- Choose a display option from the drop-down menu in the Tracking group
:
-
Original. Display the original, unedited document (as it would look if all changes have been rejected).
-
Original Showing Markup. Display insertions and formatting changes in balloons. Deleted text is shown as struck through.
-
Final. Display the document as if all changes have been accepted.
-
Final Showing Markup. Display deletions in balloons. Insertions and formatting changes are shown in the document text.
-
- To insert a comment, select the text on which you want to comment or position the text insertion mark within it. Choose Insert
> Comment or click Review : Comments : New
.
A new comment balloon appears.
- Type your comment
.
- To reject an edit or delete a comment, do one of the following:
- Click the Delete
or Reject 
icon in the associated balloon.
- Position the text insertion mark in the edit or balloon. Click the Review : Changes : Reject icon
or the Review : Comments : Delete icon 
, as appropriate.
- In the document or In the Reviewing Pane in the Sidebar, right-click the edit or comment. Choose Reject Change or Delete Comment from the contextual menu
.
- Click the Delete
- To accept an edit, do one of the following:
- Click the Accept button in the edit balloon
.
- Click the Review : Changes : Accept icon
.
- Right-click the edit in the body of the document. Choose Accept Change from the contextual menu
.
- Click the Accept button in the edit balloon
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To show the Reviewing Pane, choose Sidebar > Reviewing Pane in the Standard toolbar. To hide the Reviewing Pane (and the Sidebar),
click its close icon. You can also show or hide the Reviewing Pane by clicking the Review : Changes : Review Pane icon .
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You can jump directly from one edit or comment to another by clicking the Next and Previous icons in the Review : Comments
group .