Managing Data on Your iPad

Jun 27, 2012

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Learn how to use iCloud, sync with iTunes, copy files between your iPad and your computer, update iOS, get information about your iPad, and get notifications.

This chapter is from the book 

iPad: Visual QuickStart Guide

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You can use your iPad’s data-management apps and services to:

Use iCloud to sync your important data—contacts, Internet bookmarks, reminders, notes, and more—across your devices.
Sync with iTunes to copy content from your iPad to your Mac or Windows PC, and vice versa.
Back up your data with iCloud or iTunes, and restore it if necessary.
Copy files between your iPad and computer.
Update your iPad’s operating system (iOS) when Apple releases a new version.
Get technical, storage, data-use, and other information about your iPad.
Get push notifications from apps that are trying to get your attention.

Using iCloud

iCloud is an online storage and computing service that uploads (copies) your content to Apple’s remote data center and pushes it wirelessly to your Mac, Windows PC, and iOS devices (iPad, iPhone, and iPod touch) . Your music, photos, documents, and more are available on demand across all your computers and iDevices. iCloud is integrated with your apps and works in the background silently and automatically, without manual syncing or sending. You can also view and manage your content and settings by visiting https://www.icloud.com in a modern browser. Some iCloud features work across OS X, Windows, and iOS, whereas others are iOS-only.

Apple’s graphical depiction of iCloud. Changes made on one device are pushed to the cloud (a remote data center) and then synced automatically with your other devices.

Courtesy of Apple, Inc.

iCloud identifies you by your Apple ID and provides unlimited free storage for purchased music, TV shows, iOS apps, and books. It also includes 5 GB of free storage for mail, documents, and backups. Higher storage capacities are available for an annual fee. You can manage your storage by controlling backups and choosing which documents to store in the cloud.

To set up iCloud

Tap Settings > iCloud.
Sign in with your Apple ID and password.
Turn on the services that you want to enable .

iCloud settings include On/Off switches for the types of data that can be synced. Tapping Photo Stream or Documents & Data brings up additional options for those features.

Using iCloud services

The following iCloud services are available:

Mail, Contacts, Calendars, Reminders, and Notes. Sync data from these apps to your other devices.
Bookmarks. Sync your Safari bookmarks and Reading List to your other devices.
Photo Stream. Photos that you take on one device appear automatically on all your devices that have Photo Stream enabled. Photo Stream keeps 1,000 photos, including the last 30 days’ worth of new photos. To view your photos, delete them, share them, or move them to Camera Roll or to an album (before they’re rotated out by new photos), open the Photos app, tap Photo Stream at the top of the screen, and then tap .
Documents & Data. Sync Apple iWork (Pages, Keynote, and Numbers) documents for transfer between your computer and iOS devices. Open a Web browser, go to https://www.icloud.com, sign in to iCloud, and then click the iWork icon on the main page. All your iWork for iOS documents will be there, complete with your most recent edits. Turn on iCloud separately for each iWork app. If Pages is installed on your iPad, for example, tap Settings > Pages > Use iCloud > On. Third-party developers can make their apps work with Documents & Data too.
Find My iPad. Locate a missing iPad. For details, see “Securing Your iPad” in Chapter 1.
Storage & Backup. To make an iCloud backup, tap Storage & Backup and then turn on iCloud Backup . iCloud automatically backs up important data on your iPad daily over Wi-Fi when your iPad is connected to a power source and is screen-locked. To back up manually, tap Back Up Now.

To select which apps back up their data and see how much storage space each application is using, tap Manage Storage. If you need more iCloud storage, tap Buy More Storage.

iCloud Backups

When you turn on Storage & Backup, iCloud backs up the following items:

Purchased music, TV shows, apps, and books (to which the 5 GB storage limit doesn’t apply)
Photos and video in the Camera Roll
Device settings (such as those for Mail, Contacts, Calendars accounts)
App data
Home-screen and app organization
Messages (iMessage, SMS, and MMS)
Ringtones

When you set up a new iPad, Setup Assistant lets you restore from one of your recent iCloud backups (see “Setting Up Your iPad” in Chapter 1). You can also restore an iCloud backup when you erase your iPad. To do so, tap Settings > General > Reset > Erase All Content and Settings.

The following items are not backed up to iCloud but can be synced via using iTunes on a computer (see “Downloading your purchases” later in this chapter):

Music and TV shows not purchased from the iTunes Store
Movies, podcasts, and audiobooks
Photos that were synced from your computer originally

Downloading your purchases

When iCloud is enabled, you don’t have to do much. Changes to contacts, calendars, and reminders, for example, are updated automatically across your devices. Music, TV shows, apps, and books purchased on a different device, however, can be downloaded manually or automatically to your iPad.

To download purchased items manually

On your iPad, open iTunes (for music and TV shows) or App Store (for apps), or tap iBooks > Store (for books).
Tap the Purchased button at the bottom of the screen.
Tap the iCloud Download button next to the item that you want to download .

The Purchased screen lists all the items that you previously purchased from one of the Apple stores. You don’t have to pay again for items that you delete and then download again or that you download on multiple devices.

To download purchased items automatically

Tap Settings > Store.
Turn on Automatic Downloads for music, apps, or books .

When these settings are turned on, if you buy an item on, say, your iPhone or iPod touch, that item appears automatically on your iPad (and vice versa).

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