Enhancing PDF Documents
- Examining the work file
- Moving pages with page thumbnails
- Manipulating pages
- Renumbering pages
- Applying Bates numbering (Acrobat Pro only)
- Managing links
- Working with bookmarks
- Naming bookmarks automatically
- Adding multimedia files
- Setting document properties and metadata
- Setting up presentations
- Review questions
This excerpt references lesson files, which are available with the purchased book.
This chapter is from the book
This chapter is from the book
This chapter is from the book
Lesson overview
In this lesson, you’ll do the following:
- Rearrange pages in a PDF document.
- Rotate and delete pages.
- Insert pages into a PDF document.
- Edit links and bookmarks.
- Renumber pages in a PDF document.
- Learn how to insert video and other multimedia files.
- Set document properties and add metadata to a PDF.
This lesson will take approximately 45 minutes to complete. Copy the Lesson04 folder onto your hard drive if you haven’t already done so.
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You can modify PDF documents by rearranging, cropping, deleting, or inserting pages; editing text or images; or adding multimedia files. You can also add navigational aids such as bookmarks and links.
Examining the work file
You’ll work with conference materials for the fictitious Meridien Conference. The presentation has been designed both for print and for online viewing. Because this online presentation is in the developmental phase, it contains a number of mistakes. You’ll use Acrobat to correct the problems in this PDF document.
- Start Acrobat.
- Choose File > Open. Navigate to the Lesson04 folder, select Conference Guide.pdf, and click Open. Then choose File > Save As, rename the file Conference Guide_revised.pdf, and save it in the Lesson04 folder.
Click the small arrow on the left side of the window to open the navigation pane, if it’s not already open. Then click the Bookmarks button (
) in the navigation pane.The Bookmarks panel opens, revealing several bookmarks that have already been created. Bookmarks are links to specific points in the document. They can be generated automatically from the table-of-contents entries of documents created by most desktop publishing programs or from formatted headings in applications such as Microsoft Word. You can also create bookmarks in Acrobat. You can specify the appearance of bookmarks and add actions to them.
Click anywhere on the Table of Contents page, and then press the Down Arrow key on your keyboard to page through the document.
Notice that the bookmark icon corresponding to the page that you are viewing is highlighted as you move through the pages. (There are a couple of bookmark errors that you’ll correct later.)
- Click the Table of Contents bookmark to return to the first page of the presentation.
- In the document pane, move the pointer over the items listed in the table of contents. Notice that the hand changes to a pointing finger, indicating that items in the list are links.
Click the Meridien Wi-fi entry in the document pane to follow its link. (Be sure to click the entry in the table of contents, not the bookmark in the Bookmarks panel.)
Notice that the page number on the page displayed in the document pane is 2, though the page number in the table of contents showed the page as being page 4. The page is out of order.
- Choose View > Page Navigation > Previous View to return to the table of contents.
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