This chapter is from the book
This chapter is from the book
This chapter is from the book
Renumbering pages
You may have noticed that the page numbers on the document pages do not always match the page numbers that appear below the page thumbnails and in the toolbar. Acrobat automatically numbers pages with Arabic numerals, starting with page 1 for the first page in the document, and so on. However, you can change the way Acrobat numbers pages. You’ll give the cover page a roman numeral, so that the contents page is page 1.
Click the Page Thumbnails button (
) in the navigation pane to display thumbnails for the document’s pages.Click the page 1 thumbnail to go to the cover page.
You’ll renumber the first page of the document—the cover page—using lowercase roman numerals.
Click the options menu button at the top of the Page Thumbnails panel, and choose Page Labels. The Page Numbering dialog box opens.
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For Pages, select From, and make sure 1 to 1 of 13 is specified. For Numbering, select Begin New Section, choose “i, ii, iii” from the Style menu, and enter 1 in the Start text box. Click OK.
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Choose View > Page Navigation > Go To Page. Enter 1, and click OK.
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Acrobat displays the Table of Contents page. Because you renumbered the cover page, the number 1 in the page number text box is now assigned to the contents page of the document.
Close the Page Thumbnails panel.
Choose File > Save to save your changes.
APPLYING BATES NUMBERING (ACROBAT PRO ONLY)
Bates numbering is an indexing method used for legal, business, or medical documents in which pages related to a case or project are numbered sequentially with a reference number. Using Acrobat Pro, you can automatically apply Bates numbering as a header or footer to any document or to documents in a PDF Portfolio. (If the PDF Portfolio contains non-PDF files, Acrobat converts the files to PDF and adds Bates numbering.) You can add custom prefixes and suffixes, as well as a date stamp. You can specify that the numbering is always applied outside the text or image area on the document page.
To apply Bates numbering, click Organize Pages in the Tools pane, and then choose More > Bates Numbering > Add.
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In the Bates Numbering dialog box, add the files you want to number, and arrange them in the appropriate order. Click Output Options to specify the location and naming convention for the numbered files. Click OK to close the Output Options dialog box. Then click OK in the Bates Numbering dialog box to open the Add Header and Footer dialog box, where you can define the style and format of the number—6 to 15 digits, plus prefixes and suffixes.
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You can’t edit Bates page numbering after it’s applied, but you can delete it and start over.
For more information on applying Bates numbering and working with other legal features in Acrobat, see Adobe Acrobat Pro Help.