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Nail Down a Word 2003 Template with Document Information Fields

Oct 1, 2004

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If you're building a Word 2003 template, fields automate the job. Laurie Rowell automates fields (or she at least shows you how to create them).

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According to Finnish legend, Vainamoinen built the world by singing. I always thought that was a pretty keen trick, but I've never been able to get it to work with software. I claim that's because input devices are lagging behind, but the cruel among my acquaintance say my voice lacks magic. On the off-chance that melodic vocalization isn't helping you design and build Word docs either, we'll look at how to use document information fields to knock together a Word 2003 template. This method isn't as showy as a song, but it gets the job done, and it won't matter if you're tone-deaf.

What Are Document Information Fields?

The document information fields appear in a tidy list whenever you launch Word's Field dialog box (Insert, Field) and select the Document Information category, as shown in Figure 1.

Figure 1

The data in your fields has to come from someplace, and in the case of document information fields that place is the Properties dialog box, which contains five tabs chockfull of data. The following table shows a breakdown of how each of the document information fields is populated from this source.

Field Name	Tab in the Properties Dialog Box	Inserts This Information...
Author	Summary	Contents of the Author box
Comments	Summary	Contents of the Comments box
DocProperty	Custom	Information from the Custom tab (property must be specified)
FileName	General	Name of the file
FileSize	General	Size of the file (in bytes)
Info	Summary	Information from boxes on the Summary tab (property must be specified)
Keywords	Summary	Contents of the Keywords box
LastSavedBy	Statistics	Name of last person to save or modify the document
NumChars	Statistics	Number of characters
NumPages	Statistics	Number of pages
NumWords	Statistics	Number of words
Subject	Summary	Contents of the Subject box
Template	Summary	File name of the document template
Title	Summary	Contents of the Title box

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