- Picture This
- Steps Involved in This Project
- Assembling the Files
- Picture Tasks
- Creating a Slideshow Using Picture Tasks
- Reducing the File Size for E-mail
- Sending the Presentation
- What Else Can She Do?
This chapter is from the book
This chapter is from the book
This chapter is from the book
Reducing the File Size for E-mail
One of Susan's goals is to prevent sending massive e-mails, so it's important to consider the file's size.
To quickly check a document's size, choose File > Document Properties. In the Document Properties dialog, select the Description tab ( Figure 3.14 ). In the Advanced section of the tab, you see details about the document, including its size. Susan's presentation is about 3.2 MB. For recipients with dial-up Internet connections, a file that size could require quite a long download time!
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Figure 3.14 Check the size of the finished document in the Advanced section of the Document Properties dialog.
There are two ways you can reduce the file size of a document. One way is through a simple command, the other is through an advanced feature called the PDF Optimizer, which is described in Bonus Chapter 4 on the book's Web site. Here, we'll limit the discussion to the simple method.
Follow these steps to reduce the file size:
- Choose File > Reduce File Size to open the Reduce File Size dialog. The default setting for this command is compatibility with Acrobat 5.
- Click the "Make compatible with" pull-down arrow to choose another Acrobat version (
Figure 3.15
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Figure 3.15 Choose a version compatibility option in the Reduce File Size dialog.
- Click OK to close the dialog. A Save As dialog opens, using the default name of the presentation.
- Type a name for the copy and click Save to process and save the file. The copy opens in Acrobat.
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Based on the content of the document as well as the compatibility version you choose, you may see a dialog similar to the one shown in Figure 3.16 . In this presentation, for example, there are two issues:
- The presentation uses JavaScript to activate the controller and the slide transitions, which may be a problem for viewers using old versions of Acrobat or Acrobat Reader.
- The slideshow was created using the Picture Tasks process. As part of the process of reducing file size, images are modified automatically; when Picture Tasks is used to create the slideshow, image optimization is omitted.
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Figure 3.16 After the file is processed you may see a Conversion Warnings dialog listing problems or notes about the conversion process.
The original presentation started at a size of more than 3 MB; after reducing the file size using any of the Acrobat 5, Acrobat 6, or Acrobat 7 compatibility settings, it is reduced slightly and decreases download time a bit.