This chapter is from the book
This chapter is from the book
This chapter is from the book
Saving Files
As you work with a file, everything you do is stored in only one place: random access memory or RAM. The contents of RAM are a lot like the light in a lightbulb—as soon as you turn it off or pull the plug, it's gone. Your hard disk or a networked disk provide a much more permanent type of storage area.
You use the Save command to copy the workbook file in RAM to disk. This part of the chapter explains how.
To save a workbook file for the first time
- Choose Office > Save (Figure 37), press
, or click the Save button on the Quick Access Toolbar.
- The Save As dialog appears. If necessary, click the Browse Folders button at the bottom of the dialog to expand it so it looks like Figure 48.
Figure 48 The Save As dialog.
- Use the Save As dialog to navigate to the folder (and disk, if necessary) in which you want to save the file.
- Enter a name for the file in the File name box.
- Click Save. The file is saved to disk. Its name appears in the window's title bar (Figure 49).
Figure 49 The file's name appears in the title bar, along with a tiny Excel workbook file icon.
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- You can use the Save as type drop-down list at the bottom of the Save As dialog (Figure 50) to specify a format for the file. This enables you to save the document as a template or in a format that can be opened and read by other versions of Excel or other programs.
Figure 50 Use the Save as type drop-down list to save the document as a template or another type of file.
- If you turn on the Save Thumbnail check box, Excel creates a thumbnail image of the document, which may help you identify it in folders or when opening it from within Excel. I explain how to open documents on the next page.
- If you save a file with the same name and same disk location as another file, a dialog appears, asking if you want to replace the file (Figure 51).
- Click Yes to replace the file already on disk with the file you are saving.
- Click No to return to the Save As dialog where you can enter a new name or specify a new disk location.
Figure 51 Excel checks to make sure you want to overwrite a file with the same name.
- For more information about using the Save As dialog, consult Windows Help.
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To save changes to a file
Choose Office > Save (Figure 37), press , or click the Save button on the Quick Access Toolbar.
The file is saved with the same name in the same location on disk.
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